Public Education Specialist - Sacramento, CA

Job RequisitionRequisition Number:03014190  Recruitment Open To:UCD/UCDHS Employees and General Public  Final Filing Date05-19-2015  Closing Date: Position:PUBLIC EDUCATION SPECIALIST  Payroll TitlePUBL EDUC SPEC 1  Number of Positions:1  Salary:$14.22 - $28.02/Hour; salary commensurate with experience  Appointment Type:Career  Appointment Description:100%. Monday-Friday, 8am-5pm  Overtime Eligible:
(FLSA)
Non-Exempt  Union/HEERA Representation:
This position is not represented by a collective bargaining unit  Department:UNIVERSITY EXTENSION - 027025  Department Description:UC Davis Extension is the continuing and professional education division of UC Davis. In this capacity, UC Davis Extension partners with campus schools, colleges and faculty to create global access to the distinctive knowledge and resources of UC Davis. UC Davis Extension instructors include outstanding faculty from every school and college as well as distinctive working professionals in a wide variety of disciplines. Last year, UC Davis Extension recorded more than 62,000 enrollments in 1,400 unique classes, serving students from all 50 states and more than 100 countries. Courses are offered onsite and online in a variety of formats, including short courses, conferences, certificate programs and self-supporting master's degrees. Courses are open to the public and offered on a contract basis through partnerships with private companies, government agencies and international peer universities. UC Davis Extension is completely self-supporting, generating more than $40 million in annual revenue from course fees, public and private contracts and grants. Each year UC Davis Extension contributes nearly $10 million to UC Davis in the form of revenue shared with partner schools and colleges, fees and assessments, and course discounts extended to staff and faculty. As an academic unit of the University, UCDE employs over 200 career employees (PSS, MSP, CX, TX, SX, Academics), utilizes limited, contract and more than 50 student employees during peak periods, and draws on the expertise of over 400 by agreement instructors.  Location:Davis  Allow Applicants to Attach:Resume
Cover Letter
Other Document
Letter of Intent
References  Position Details Job Summary:Under supervision, as part of a team coordinate logistics the delivery of Resource Center for Family Focused Practice statewide contract training, totaling approximately $2.5 million in contracts per year. Provide customer service to county contacts, instructors and off site vendors to ensure successful assessment, development, and implementation of standardized and customized on site, online and distance learning training. Conduct event/Course planning such as negotiating and establishing training dates, selecting and reserving event sites, provide logistical arrangements including acquiring permits, arranging for travel arrangements, and gathering materials, and creating paperwork for compensation. Process financial document including creating paperwork for compensation, procuring and reviewing vendor contracts and review travel claims. Track and monitor project and administrative expenses. Consult with supervisor, client agencies and instructors to determine and confirm client needs for training. Provide on-site support.  Physical Demands:Lift and move boxes of course materials weighing up to 50 pounds.  Work Environment:Work overtime during peak periods. 
May travel overnight and work variable hours. 
Drive to various locations throughout California. 

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Additional information and specifics regarding the policy are available at http://breathefree.ucdavis.edu/index.html  Background Check Required: 

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.Yes  Qualifications Minimum Qualifications:-Project management experience to organize manage multiple simultaneous projects of high complexity. 
-Experience planning/coordinating events or programs in a professional and/or educational environment. 
-Experience applying purchasing, monitoring expenses, cost tracking, accounting, travel and other policies and procedures. 
-Experience using automated, computerized financial and business systems. 
-Experience using multiple software programs including MS Office Suite for Windows including advanced features in Microsoft Word to complete merges, tables, and macros and to produce correspondence, forms, tables and other printed materials within standards. 
-Editing and proofreading skills to ensure grammar, spelling and punctuation are accurate. 
-Skills to collect and compile data, information, maintain records and track materials and produce accurate and timely reports. 
-Interpersonal, oral and written skills to interact professionally and effectively in person, on the telephone, online and via email. 
-Experience working independently as well as in a team environment, organizing and prioritizing own work, setting & meeting goals and performing multiple unrelated tasks.  Preferred Qualifications:- Experience with UC Davis accounting system and unit processes for tracking expenses. 
- Experience working with frequent interruptions, work under tight deadlines of multiple tasks, and completing large volumes of work. 
- Skills to obtain information from clients to effectively meet the goals/objectives of training. 
- Knowledge of best practices within the field of event management to assist in generating new ideas and perform continuous quality improvement. 
-Skills to research products and training sites and to negotiate with vendors for best terms. 
-Experience translating customer needs/problems, identify relevant factors, formulate logical conclusions and suggest alternative solutions through clear and concise oral and written communication. 
-Knowledge of effective presentation methods (including adult learning principles) to assess quality of instructor delivery and effectiveness of training. 
- Experience in taking direction from multiple leads on multiple simultaneous projects. 
-Experience communicating before groups and facilitating group meetings. 
-Knowledge of role of social services agencies.  Quick Link To This Position:www.employment.ucdavis.edu/applicants/Central?quickFind=70639  Search Category:All Jobs  

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